The data is loaded into the appropriate software and a number of programmatic searches are performed to limit the number of documents needing further review:
Duplicate Identification: All duplicate pages within the collection are identified and recorded in the system. Once identified as a duplicate, that page no longer needs to be reviewed individually.All cataloguing and relevance/issue flagging will apply to all copies of a document without the need to review those copies.
Near Duplicate Identification:Documents which are almost the same but not exactly, are identified and grouped.This allows for significant efficiencies while reviewing documents as it is likely these documents share most of the same characteristics of type, authors, recipients, dates, relevancy and issues.
Key Word searching:lmi works closely with counsel to develop a list of key words and names to help in identifying the most likely relevant documents in the case.Thus documents which do not contain a “key word” or name are flagged in the system as “Not Relevant”.These documents remain available to be added to the main set should new keywords emerge.
Grouping Documents:Documents are most efficiently reviewed when one person sees all the related documents in a set.Email threads are group together so the reviewer sees an entire exchange at once.With scanned documents, lmi works with the client and/or counsel to establish meaningful groupings for a particular case – for example, document source may be appropriate in one instance, while particular key words are better in another.